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IU Surplus Stores
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Surplus, Open to the Public! Surplus_Departments

Surplus Stores will pick up at "no charge" surplus items that your department no longer wants or needs. From three ring binders to office furniture to computers and electronic waste, we will take anything you have. If you have any questions or comments, please contact us by telephone at 855-2475, by fax at 855-9810, or by email at surplus@indiana.edu.

Got Smalls?

See more information about sending small items to IU Surplus. In an effort to make sure that even the smallest of surplus items get properly disposed of, recycled or better yet reused, IU Surplus Stores has partnered with IU Mail Services to offer a simple yet effective and efficient way of getting those smaller items from your office to Surplus Stores.

Regional Campuses

Even though IU Surplus Stores is located on the Bloomington campus, we do sometimes make pickups at other IU campuses if it is economically feasible to do so. We can even help you sell your items via our online auction site without those items being physically transferred to Bloomington. Please contact manager Todd Reid at Surplus Stores for more details and information.

Forms

Transfer to Surplus Form
Whether you have arranged for a pick up or you are dropping off yourself, this form must be filled out and accompany "all" items being sent to Surplus Stores. If items arrive without this form you will be asked to fill out the form before Surplus accepts delivery.

Secure Document Shredding

Surplus Stores has a secure document shredding service which allows departments to have secure bins delivered and later picked up upon request. There is no charge for delivery or pick up. Cost for shredding is $15 for 10 gallon bins, $35 for 96 gallon bins, billed to the department upon completion. To request bin delivery or pick up, please fill out a Transfer Item Form.
Reference:Capital Asset Standard Operating Procedures

Transfer of Computing Equipment

Transfer of Computing Equipment Form
This form must be included if you are sending any computers to Surplus Stores.
Reference:Capital Asset Standard Operating Procedures

Important New Process Regarding Capital Assets!

Any item being sent to Surplus Stores that has been deemed and tagged a "Capital Asset" must have the "Asset Transfer" documentation completed prior to delivery to Surplus Stores. Capital equipment will normally have a yellow tag and a purchase price of $5,000 or more. If you are not sure if the item you are sending to Surplus is considered a Capital Asset please contact Capital Asset Management System (CAMS) at capasset@iu.edu for guidance.

Data Security

Departmental Responsibility: Information Removal - Regardless of how computing equipment is disposed of, all IU personnel are liable for institutional information contained on any storage device. Therefore, it is the responsibility of the department and their personnel to see that all information residing on anytype of storage device is removed from the computing technology prior to the equipment leaving their possession.

Use these data removal techniques to prevent unauthorized disclosure: https://protect.iu.edu/online-safety/protect-data/data-removal.html

Hard Drive Destruction Information Reference: http://www.docuserv.indiana.edu/copy/ss_data.asp

Reimbursements

Reimbursements to IU departments [IU account number required]

  1. Based on sales of individually identified items [all sales methods] that originated from the given department
  2. No reimbursement on items that sell for less than $200 each
  3. No reimbursement on 'lot' sales of low value mixed source items

Sale Price Reimbursement/back to department
$200 to $4,999 50%
$5,000 to $9,999 80%
$10,000 to $19,999 90%
$20,000 and over 95%

Note: In cases when IUB Surplus Stores assists in selling assets for our regional campuses and/or special items University wide, and those assets are not physically moved to IUB Surplus, the reimbursement rate will be 80% of sold value since the regional campus or IUB department will be doing most of the work needed to provide IUB Surplus Stores with the necessary info to get their items listed and sold via our online auction option. The regional campus will also be coordinating and scheduling the pickup of the item/items with the winning bidder.

Contact Todd Reid at IUB Surplus Stores if you have any questions at (812) 856-1323 or tareid@indiana.edu.

Contact Surplus Stores

Phone: (812)855-2475
Fax : (812)855-9810
E-mail: surplus@indiana.edu

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